Grant County Court Record Requests
Do you need to identify a Grant County District Court case? Begin with Kansas Judicial Branch CaseSearch. The public index searches by party, business, case number, or citation number. Results may include the register of action, the parties, case type, status, and event history. What it cannot promise is remote access to every filed paper. Under Kansas Rule 22, some documents stay viewable only at a court terminal.
For the actual court file, go to the Clerk of the District Court. The office sits at 108 S. Glenn, second level, Ulysses, Kansas 67880. The phone is 620-356-1526. Published hours run 8 a.m. to 5 p.m., Monday through Friday. You may visit or call for instructions. You can also mail a focused request or file the official court-record form. The courthouse public terminal is one more channel.
- Find the Grant County case number and party names.
- Describe the exact order, judgment, filing, or date range needed.
- Select the Grant County District Court records custodian on the form.
- Choose email, mail, pickup, or fax as the preferred delivery method.
- Ask whether the file is public and whether certification is available.
- Review the clerk's cost estimate before authorizing production.
Grant Court Form Cost Field
The Kansas Request Form for Court Records asks the custodian for an "estimated cost to reproduce." That blank matters here. Grant County posts no current copy-fee table on its District Court page. The figure comes from the clerk. Expect no flat fee and no fixed turnaround time. A broad request may mean staff research, redaction, or retrieval from older storage. The clerk has to scope that work before quoting a number.
Cost check: Ask for a written estimate and confirm whether payment is due before copies are made. Do not use the state filing-fee statute as a copy-price list.
The county's Freedom of Information page promises action within three business days. That page, though, covers the county-government records route. Judicial requests run through Kansas court rules and the court custodian's process instead.
Kinds of Grant Court Records
Grant County District Court hears many case types. These include criminal, civil, domestic-relations, probate, juvenile, mental-health, small-claims, and county-level traffic matters. Public material can include an events index, pleadings, motions, orders, judgments, notices, or exhibits. Access shifts with each case and each document. A public case heading does not make every paper inside it public.
- Events index: the dated list of filings, settings, and rulings.
- Filed paper: a complaint, motion, response, order, or judgment.
- Plain copy: a reproduction without the clerk's certification.
- Certified copy: a copy authenticated by the clerk for official use.
- Transcript: a written record prepared through the court reporter, not the events index.
Grant County does not post prices for exemplification, apostille handling, exhibit access, or transcripts. Tell the clerk what you need the record for rather than guessing at the product.
Grant Portal Event, Missing Order
A CaseSearch event can confirm an order was filed while its image stays offline. That gap reflects the access channel, not a missing paper. Kansas Supreme Court Rule 22 requires a public terminal at each district court. It also caps remote electronic access. Try the Grant courthouse terminal first. Then ask the clerk for the docket date and title you need.
| What appears | Best next step |
|---|---|
| Case and event both appear | Request the filing by its event date and name. |
| Case appears, image does not | Use the courthouse terminal or clerk request. |
| No online match | Check spelling, old case format, and local index. |
| Restricted notice | Ask the clerk whether lawful access requires an order. |
Rule 106B adds its own caution: electronic public access is not the official court record. When authenticity matters, the clerk-maintained file controls.
Grant Court Records: What They Contain
Think of the events index as a map and the full file as the terrain behind it. Read names and dates with care. Similar names happen, and a filed motion is not the same as a granted motion.
| Case number | The court's unique identifier, often using the Grant code GT-YYYY-CASE-###### in the Odyssey-era format. |
|---|---|
| Parties | Names and roles shown in the public case information. |
| Case type | The category assigned at filing, such as civil, criminal, or probate. |
| Events | Dated filings, hearings, orders, and disposition activity. |
| Status | An open, closed, pending, or other court-system label that needs context. |
| Disposition | The recorded result of a charge, claim, or case, when public. |
Older Grant records may carry a prior number style or sit outside the electronic range entirely. Give the clerk the approximate years, party names, and case type. That works when no modern case number is known.
Kansas eFlex Filing Layer
The Kansas Courts eFlex portal serves a different crowd. Authorized filers use it to submit new cases and later documents into the statewide eCourt system. It is not the public Grant County court-record search. The public reads CaseSearch. Attorneys and other approved users work through eFlex credentials, and the official eFlex landing page spells out that filing role along with its support route.
That split matters in practice. Finding an eFlex login will not open a Grant case file to you. Use the public portal or the clerk instead.
Grant Copy Fees and Certification
Grant County publishes no menu of plain-copy, certified-copy, search, transcript, or archive fees. Ask the District Court clerk for a quote. Kansas law permits reasonable charges and advance payment in some public-record settings, though it sets no Grant-specific prices for every court product.
| Item | Published Grant fee | How to confirm |
|---|---|---|
| Plain court copy | Not published | Ask 620-356-1526 |
| Certified court copy | Not published | State certification need in request |
| Record search | Not published | Give names and date range |
| Transcript or exhibit | Not published | Ask about reporter or exhibit custodian |
A certified copy carries the clerk's authentication. A screen print gains nothing from coming off CaseSearch.
Grant FOI and Court Custodians
Two local offices sound alike but do different work. Reid Borchette, Clerk of the District Court, holds the judicial case files. Anita Lane, Grant County Clerk and county KORA officer, handles administrative records such as government minutes and election or budget material. A judgment request sent to the administrative clerk only causes delay.
| Need | Custodian | Route |
|---|---|---|
| District Court order or judgment | Clerk of the District Court | 108 S. Glenn, second level |
| County administrative record | Grant County Clerk | county Freedom of Information route |
| Ulysses city case | Municipal Court Clerk | 115 W Grant Ave |
Kansas Rule 1.03 and the court request form govern the judicial custodian route. KORA policy backs open access, but court-specific rules still control court files.
Access Rules for Grant Court Records
Kansas policy starts from openness. K.S.A. 45-216 declares public records open unless an exception applies. K.S.A. 45-221 lists those exemptions and lets protected material be separated from what can be released. Court Rules 22, 24, and 106B layer on electronic-access and redaction limits.
Restricted records: Sealed matters, expunged records, juvenile cases, adoption records, and parts of family, probate, or mental-health files may be withheld or limited. A public case index does not override a sealing order.
Grant County District Court Clerk
Reid Borchetta
108 S. Glenn, Second Level
Ulysses, KS 67880
620-356-1526
Monday-Friday, 8 a.m.-5 p.m.
When a Grant County court docket entry does not appear online, pin down the case number first. Then ask the clerk which lawful access channel fits, since the clerk can tell whether a portal limit or a sealed file is the real barrier.
Older Grant Court Files
Grant County went digital in 2004. It bought court-recording equipment that year, and Kansas finished its last Odyssey district transition in 2024. Even so, those dates set no single starting point for every electronic filing. An older Grant County court record might sit under a case-number format no longer used. Paper files, microfilm, and other archives still hold plenty of material.
Give the clerk both a party name and an approximate filing year. Add the case type, plus any judge or disposition date you know. Need a transcript? Say which hearing date. The court reporter handles that route, not a plain clerk-copy request. A blank portal result settles nothing here. It does not prove whether an older Grant County court record exists.
Grant-Related Federal Court Records
A federal case connected to Grant County never lands at the Grant District Court. It sits somewhere else entirely. The U.S. District Court for the District of Kansas records office handles those files. PACER access runs through it. Divisional public terminals and clerk requests do too. Its published coverage and fees apply to federal records alone. The federal court lays out its terminal and request options in its own official record guidance.
Federal case lookup runs on case number, party name, or a filing-date range. Terminals wait in the Wichita, Topeka, and Kansas City divisional offices, though venue follows the case itself. For costs, the federal clerk fee schedule posts its own copy, certification, search, and retrieval charges.
Never quote those federal prices as Grant County District Court charges. Confirm state-court costs with the local clerk.